Wednesday, 7 August 2019

Parish Council Minutes - July 2019


LEIGH PARISH COUNCIL

Minutes of the Parish Council Meeting held on 1st July 2019
Leigh Village Hall commencing 7.30pm.
Present
                        Councillor         B Barker
                        Councillor         E Beaman
                        Councillor         T Collins
                        Councillor         E Durose
                        Councillor         A Raby Vice Chairman
                        Councillor         M Snowden

                        Parishioners                  Mrs W Lewis,  Mr G Warburton
                        Clerk                B A Boughey

19/041             Apologies                    Councillor         J Beaman   Chairman                (Holiday)
19/041.1          Other Apologies           District Councillor         Councillor C Whittaker

19/042.            Chairman’s Announcements None

19/043.            Declarations of Disclosable Pecuniary Interests, Personal Interests, other Interests
19/043.1          None declared.

19/044.            Minutes
19/044.1          COUNCIL RESOLVED that the Minutes of the Parish Council Meeting
                        of 3rd June 2019 be signed by the meeting Chairman.

19/045.            Outstanding Matters
19/045.1          Footpath 29.  Bottom of Chebsey Bank adjacent to the Grass Dryer
19/045.1.1       Vegetation cleared by the Parish Council.  Further work required to reduce hedging
                        stump growth.
                        Barbed wire along the newly fenced section was now on the field side of the posts.
19/045.2          Safe for storing Parish documents.   No progress.
19/045.3          School Lane,  Church Leigh.  Road surface adjacent to the high wall.
19/045.3.1       No further information received from Highways in response to further queries
                        regarding  the Inspectors report.
19/045.4          School traffic issues and the installation of a speed indication device.
                        No further information.  County Highways specification on the installation of such
                        devices states that they can only be installed within a 30MPH area.
19/045.4.1       Councillor Collins outlined the proposal of creating a hard standing footpath along
                        the Church side edge of the Recreation Ground to link in with the Churchyard footpath.
19/045.5          Fly Tipping at Holmcroft.  The garage on Raddle Lane.
                        East Staffordshire Borough Council are not able to remove rubbish from private land
                        until such time that they can determine the owner of this unregistered land.
                        The query now goes to the Planning Department to contact the land owner.
                                   
19/046.            Finance
19/046.1          Financial Statement and Bank Account Reconciliation.
                        Check of Financial Statement against Bank Statements completed.



                                                                                                                                    01 July 2019 (2)
19/046.2          Invoice   Cropper Grounds Maintenance   Recreation Ground Mowing
                        May  £191.66 + £38.33 VAT   Total  £229.99 1976 LG(MP)A s19.1b
19/046.3          .Invoice   Cropper Grounds Maintenance   Recreation Ground Mowing
                        June  £191.66 + £38.33 VAT   Total  £229.99 1976 LG(MP)A s19.1b
                        RESOLVED to pay both invoices.  Total ££459.98
19/046.4          Invoice. Leigh Village Hall. Three Parish Council meetings. April, May, June £75.00
                        RESOLVED to pay the invoice  LGA 1972 s111
19/046.5          Clerks Quarterly Salary  Gross £412.50 Net £330.10 PAYE £82.40. LGA 1972 s112(2)
                        RESOLVED to pay the Clerk the Net Salary of £330.10.
                        RESOLVED to pay HMRC the PAYE of £82.40
19/046.6          Invoice.  Staffordshire County Council.  GDPR - Data Protection Services.  £150.00
                        RESOLVED to pay the invoice.  LGA 1972 s111.

19/047             Planning Applications
19/047.1          Applications returned to East Staffordshire Borough Council - Reply Awaited
19/047.1.1       P/2019/00271              Mallions Croft, Church Leigh. Detached Stable Block
19/047.1.2       P/2019/00371              Log Cabin, Hill Lane, Morrilow Heath.  Replacement dwelling
19/047.1.3       P/2019/00527              8 Bents Lane,  Church Leigh.  Erection of side and rear extension
19/047.2          Application Decisions by East Staffordshire Borough Council
19/047.2.1       P/2019/00416  Refuse  White Cottage,  Leigh Lane.     Conversion & alteration of existing                                                        stable to form an Holiday Let.
19/047.2.2       P/2019/00494  Permit Chebsey House,  Church Leigh.  Erection of rear balconies
19/047.3          Applications received by the Parish Council for Consultation      None

19/047.4          Planning Appeals          None in progress.
19/047.5          Planning Queries           The Raddle, Chebsey Bank and Newt
                                                            No report received from Borough Planning Enforcement
19/048             Correspondence
19/048.1          County Council None
19/048.2          East Staffordshire Borough Council                   None
19/048.3          Staffordshire Parish Councils’ Association
19/048.3.1       Weekly updates forwarded to Member Councillors for information.

19/049             Matters raised by Member Councillors / Clerk
19/049.1          Councillor E Beaman.  Parishioners asking questions about the validity of the access
                        newly created at the junction of Parkhall Lane and School Lane in Church Leigh.
19/049.1.1       ESBC Planning Department to be advised of the access.
19/049.2          Councillor Collins.  Update on his current list of outstanding potholes reports.
19/049.3          Councillor Raby.  Advising the meeting that the defibrillators within the Parish were
                        now included on the National Register System.  The previous local register had been
                        superseded.
19/049.4          Clerk.  The Parish Council Meeting Minutes. 2013 to 2016 were now deposited with
                        the County Record Office.

19/050             Date of Next Meeting
                        Monday 5th August 2019.  Councillor M Snowden submitted his apologies - Holiday
The meeting concluded at 8.16pm. 
                                                                                    Signed              _______________      Chairman



                                                                                    Date                 ______________.

Parish Council Minutes - June 2019

                                                                                                                        03 June 2019 (1)
LEIGH PARISH COUNCIL

Minutes of the Parish Council Meeting held on 3rd June 2019
Leigh Village Hall commencing 7.30pm.
Present
                        Councillor         B Barker
                        Councillor         E Beaman
                        Councillor         J Beaman         Chairman
                        Councillor         E Durose
                        Councillor         A Raby
                        Councillor         M Snowden

                        District Councillor         Councillor C Whittaker

                        Clerk                B A Boughey

19/031             Apologies                    Councillor         T Collins

19/032.            Chairman’s Announcements None

19/033.            Declarations of Disclosable Pecuniary Interests, Personal Interests, other Interests
19/033.1          None declared.

19/034.            Minutes
19/024.1          COUNCIL RESOLVED that the Minutes of the Annual Parish Council Meeting
                        of 13th May 2019 be signed by the meeting Chairman.

19/035.            Outstanding Matters
19/035.1          Footpath 29.  Bottom of Chebsey Bank adjacent to the Grass Dryer
                        The footpath has not cleared of vegetation and the barbed wire has not been moved.
                        No feedback from the County Council Rights of Way Officer received.
19/035.2          Safe for storing Parish documents.   No progress.
                                   
19/036.            Finance
19/036.1          Financial Statement and Bank Account Reconciliation.
                        Check of Financial Statement against Bank Statements completed.
19/036.2          NALC Local Council Review Subscription.  £17.00.  LGA 1972 s111.
                        RESOLVED to renew the subscription.
19/036.3          Insurance.  Confirmation of renewal.
                        Certificate of Employers Liability.  Certificate of Public Liability received.
19/036.4          External Auditor.  Acknowledge of receipt of Exemption Certificate
19/036.5          Financial information produced for publication on the Website.
                        Notice of Exercise of Public Rights posted.  Period from 5th June to 17th July.









                                                                                                                                    03 June 2019 (2)
19/037             Planning Applications
19/037.1          Applications returned to East Staffordshire Borough Council - Reply Awaited
19/037.1.1       P/2019/00271              Mallions Croft, Church Leigh. Detached Stable Block
19/037.1.2       P/2019/00371              Log Cabin, Hill Lane, Morrilow Heath.  Replacement dwelling
19/037.1.3       P/2019/00386              Opposite Broadoak Farm, Bramshall.  Overhead Power Work
19/037.1.4       P/2019/00416              White Cottage,  Leigh Lane.     Conversion & alteration of existing                                                        stable to form an Holiday Let.
19/037.1.5       P/2019/00494              Chebsey House,  Church Leigh.  Erection of rear balconies
19/037.1.6       P/2019/00527              8 Bents Lane,  Church Leigh.  Erection of side and rear extension

19/037.2          Application Decisions by East Staffordshire Borough Council
19/037.2.1       P/2019/00386  Allow   Opposite Broadoak Farm, Bramshall.  Overhead Power Work

19/037.3          Applications received by the Parish Council for Consultation      None

19/037.4          Planning Appeals          None in progress.
19/037.5          Planning Queries           The Raddle, Chebsey Bank and Newt
                                                            No report received from Borough Planning Enforcement

19/038             Correspondence
19/038.1          County Council
19/038.1.1       School Lane,  Church Leigh.  Road surface adjacent to the High Wall.
                        Highway Inspectors report - recommendation - no action but monitor.
                        RESOLVED to raise concerns with Highways.
19/038.1.2       Speed Indication Devices - County Highway criteria statement received.
                        Apart from other restrictions the devices can only be installed within 30MPH areas.

19/038.2          East Staffordshire Borough Council
19/038.2.1       Fly Tipping issue at Holmcroft Garage on Raddle Lane.  No progress to report.

19/038.3          Staffordshire Parish Councils’ Association
19/038.3.1       Weekly updates forwarded to Member Councillors for information.

19/039             Matters raised by Member Councillors / Clerk
19/039.1          Councillor E Beaman.  Complaint received from the householder next to the Village
                        Hall regarding the residue from the overhanging Cedar Tree.
                        The tree is subject to a TPO and has recently been pruned as much as allowed.
                        The householder could raise the matter with East Staffordshire Borough Council.
19/039.2          Councillor Barker.  Querying use of land off Bustomley Lane.
                        The field has caravans parked and is used for dog training.  The query has been checked
                        by Planning Enforcement and the PSCO in the past without issue.

19/040             Date of Next Meeting
                        Monday 1st July 2019.  Councillor J Beaman submitted his apologies - Holiday

The meeting concluded at 9.10pm. 
                                                                                    Signed              _______________      Chairman



                                                                                    Date                 ______________

Friday, 21 June 2019

Parish Council Minutes - May 2019


                                                                                                                                                        13 May 2019 (1)
LEIGH PARISH COUNCIL

Minutes of the Parish Council Meeting held on 13th May 2019
Leigh Village Hall commencing 8.10pm.
Following the Annual Parish Assembly which commenced at 7.00pm.
Present
                        Councillor       B Barker
                        Councillor       E Beaman
                        Councillor       J Beaman         Chairman
                        Councillor       T Collins
                        Councillor       E Durose
                        Councillor       A Raby
                        Councillor       M Snowden
                        Parishioners     Mrs W Lewis,  Mrs V Johnson,  Mrs P Bowers,
                                                Mr A Langridge,  Mr L Ingram
                        Clerk               B A Boughey

19/011             Apologies                    None
19/011.1          Other Apologies          District Councillor      Councillor C Whittaker
19/012             Signing of Declaration of Acceptance of Office by the newly elected Councillors
                        following the Uncontested Election.
19/012.1          All Member Councillors signed Acceptance of Office form.
19/013.            Election of Chairman
19/013.1          Nominations    Councillor J Beaman.              Proposed by Councillor Barker
                                                                                                Seconded by Councillor Durose
19/013.2          Councillor J Beaman duly elected as Chairman.  Unanimous decision.
19/013.3          Councillor J Beaman signed the Chairmans Declaration of Office form.
19/014.            Election of Vice Chairman
19/014.1          Nominations    Councillor Raby                      Proposed by Councillor Snowden
                                                                                                Seconded by Councillor E Beaman
19/014.2          Councillor Raby duly elected as Vice Chairman.  Unanimous decision.
19/015.            Appointment/Confirmation of Parish Council Representatives to
                        Parish Organisations
19/015.1          Leigh Recreation Ground  - Councillor J Beaman, Mrs I Snowden
19/015.2          United Charities - Mrs C Dickin,  Mr A Langridge,  District Councillor C Whittaker.
                        (Councillor Raby to succeed Mrs Dickin on her retirement)
19/015.3          Spencer Trust - Councillor E Beaman,  Mr J Slater,  Councillor M Snowden.
19/016.            To Inspect any Deeds            Land at Lime Close, Church Leigh
19/017.            Standing Orders, Code of Conduct, Account/Audit Regulations,
                        Data Protection Regulations
19/017.1          Model Standing Orders 2018.  Continued adoption.
19/017.2          Code of Conduct.  The East Staffordshire Borough Council model (Version July 2012)
                        was adopted at the Parish Council Meeting on 6th Aug. 2012 and confirmed on
                        3rd June 2013.  Continued adoption
19/017.3          Confirmation of the Adoption of the Accounts and Audit Regulations 2015 and the                     adoption of the Local Audit and Accountability Act 2014,  Smaller Bodies                                    Transparency Code 2014 and the Local Audit (Smaller Authorities) Regulations 2015.
19/017.4          Compliance with the Governance and Accountability for Smaller Authorities -
                        A Practitioners Guide to Proper Practices April 2019..
19/017.5          Continued adoption of the General Data Protection Regulations (GDPR) that came
                        into force on 25th May 2018.

                                                                                                                                    13 May 2019 (2)

19/018             Confirmation of Risk Assessment and Audit Calendar / Event Diary
19/018.1          Financial / Asset Risk Assessment - Issue 8  April 2019  / - Issue 4   21 March 2018.
19/018.2          Audit Calendar / Event Diary - Issue 1  31 January 2012 .

19/019             Appointment of Councillor for Internal Audit checking purposes.
                        RESOLVED that Councillor Durose continues as the appointed Member Councillor.

19/020             Review Internal Audit Procedures
                        Following the Independent Internal Audit it was considered that the existing
                        procedures for the control of Council financial affairs were proportionate and adequate.

19/021.            Confirmation of Dates and Times of ordinary Parish Council Meetings 2019 / 20
                        RESOLVED to continue with Monday meetings commencing at 7.30pm.
                        The first Monday in the month except when it falls on a Bank Holiday in which case
                        the meeting is held on the second Monday.

19/022.            Chairman’s Announcements           None

19/023.            Declarations of Disclosable Pecuniary Interests, Personal Interests, other Interests
19/023.1          None declared.
19/023.2          ESBC Interest Forms to be completed by all Member Councillors.

19/024.            Minutes
19/024.1          COUNCIL RESOLVED that the Minutes of the Parish Council Meeting
                        of 1st April 2019 be signed by the meeting Chairman.

19/025.            Outstanding Matters
19/025.1          Footpath 29.  Bottom of Chebsey Bank adjacent to the Grass Dryer
                        The footpath has not cleared of vegetation and the barbed wire has not been moved.
                        No feedback from the County Council Rights of Way Officer received.
                                   
19/026.            Finance
19/026.1          Financial Statement and Bank Account Reconciliation.
                        Check of Financial Statement against Bank Statements completed.
19/026.2          Insurance Premium Renewal  £ 344.93       LGA 1972 s111.
                        RESOLVED to pay the Insurance Premium.
19/026.3          1&1 Invoice Quarterly Website Fee.  Payable to C Astbury.  £23.97 + £4.79 VAT
                        Total £28.76   LGA 1972 s142.
                        RESOLVED to reimburse Mrs Astbury for payment of Website costs.
19/026.4          Invoice.  WEL Medical.  6 replacement Electrode Pads for the Defibrillators
                        £191.65 + £38.33  VAT.  Total £229.98.   Public Health Act 1936 s234.
                        RESOLVED to pay the invoice.
19/026.5          Invoice   Croppers Ground Maintenance   Recreation Ground Mowing
                        April £191.66 + £38.33 VAT   Total  £229.99 1976 LG(MP)A s19.1b
                        RESOLVED to pay the invoice.
19/026.6          Invoice.  Hands & Co. Internal Audit.  £ 80.00.    LGA 1972 s111.
                        RESOLVED to pay the invoice.
19/026.7          Internal Audit Report
                        Copy circulated to all Member Councillors.
                        Comments noted.  No financial arrangements require changing.

                                                                                                                                    13 May 2019 (3)
19/026.8          End of Year Accounts.
                        Signing Finance Record Book, Receipts and Payments Account, Supporting Statement.
                        Documents signed by the Chairman and the Clerk.
19/026.9          Signing of External Audit - Annual Governance and Accounting Statement for 2018/19
                        Documents signed by the Chairman and the Clerk.
19/026.10        Signing of External Audit Certificate of Exemption.
                        Document signed by the Chairman and the Clerk.
                        To be forwarded to the External Auditor (Mazars)  Indicating that the Parish Council
                        complies with the Exemption criteria and that an External Audit is not required.
19/026.10.1     Audit information, as required, to be made available on the website by the end of June.

19/027             Planning Applications
19/027.1          Applications returned to East Staffordshire Borough Council - Reply Awaited
19/027.1.1       P/2019/00271              Mallions Croft, Church Leigh. Detached Stable Block
19/027.1.2       P/2019/00371              Log Cabin, Hill Lane, Morrilow Heath.  Replacement dwelling
19/027.1.3       P/2019/00386              Opposite Broadoak Farm, Bramshall.  Overhead Power Work

19/027.2          Application Decisions by East Staffordshire Borough Council
19/027.2.1       P/2019/00047  Permit Wyndecote   Lower Leigh.  Two storey rear extension.
19/027.2.2       P/2019/00051  Permit Woodside Cottage,  Middleton Green.  Two storey rear extension
19/027.2.3       P/2019/00133  Permit The Coach House, Church Leigh.  LBC - Internal Alterations

19/027.3          Applications received by the Parish Council for Consultation
19/027.3.1       P/2019/00416              White Cottage,  Leigh Lane.  Conversion & alteration of existing                                                    stable to form an Holiday Let.
                        The Parish Council had reservations about this application but no specific Planning
                        Term issues.
19/027.3.2       P/2019/00494              Chebsey House,  Church Leigh.  Erection of rear balconies
                        RESOLVED to raise no objections.
19/027.3.3       P/2019/00527              8 Bents Lane,  Church Leigh.  Erection of side and rear extension
                        RESOLVED to raise no objections.

19/027.4          Planning Appeals        None in progress.
19/027.5          Planning Queries         None

19/028             Correspondence
19/028.1          County Council           None

19/028.2          East Staffordshire Borough Council
19/028.2.1       Councillor Whittaker was re-elected unopposed, therefore no election was required.
                        There was also no election required for the Parish Council and therefore no polling
                        at Leigh Village Hall on 2nd May causing a problem as parishioners turned up to vote.
19/028.2.2       Fly Tipping issue at Holmecroft Garage on Raddle Lane.
                        An Environmental Enforcement Officer had visited, as a result it was confirmed that
                        the site was not registered with the Land Registry but ESBC would pursue the owners.
19/028.2.3       Planning Queries raised at the April meeting.
19/028.2.4       Concern regarding the growing development at “Newt” at osier beds access, and use
                        of a garage at Chebsey Bank.
19/028.2.4.1    Planning Enforcement Officer to visit the sites.

19/028.3          Staffordshire Parish Councils’ Association
19/028.3.1       Weekly updates forwarded to Member Councillors for information.
                                                                                                                                    13 May 2019 (4)

19/028.4          email regarding the state of the road surface by the wall in School Lane, Church Leigh.
                        There is a semi-loose surface between the edge of the highway tarmac and the base
                        of the wall where surface water collects.  The concern is that it will undermine the wall.
19/028.4.1       Highways to be contacted requesting a site inspection.

19/029             Matters raised by Member Councillors / Clerk
19/029.1          Councillor Raby
                        Commenting on the operation of the “Roadmaster” machine and the way that it deals
                        with potholes.  Those that are filled and those that are left issue.
19/029.2          Councillor E Beaman
                        Querying the access created at Chebsey House.
                        Reasons clarified by Councillor J Beaman.
19/029.3          Councillor Collins
                        Querying the status of the Agricultural Building at The Raddle as there is no
                        obvious agricultural use.
                        To be raised with ESBC through Councillor Whittaker.

19/030             Date of Next Meeting
                        Monday 3rd June 2019.

The meeting concluded at 9.00pm. 

                                                                                    Signed             _______________      Chairman



                                                                                    Date                ______________.

























Public Participation Meeting
Notes of the meeting held prior to the
Parish Council Meeting of 13th May 2019

Public Participation prior to the Meeting.  Commencing at 8.05pm.  Concluding at 8.10pm.

Present
                        Councillor       B Barker
                        Councillor       E Beaman
                        Councillor       J Beaman         Chairman
                        Councillor       T Collins
                        Councillor       E Durose
                        Councillor       A Raby
                        Councillor       M Snowden

                        Parishioners     Mrs W Lewis,  Mrs V Johnson,  Mrs P Bowers,
                                                Mr A Langridge,  Mr L Ingram

                        Clerk               B A Boughey

Mr L Ingram

Update on the state of the river and the river bridge at Lower Leigh following the report to the
Environmental Agency and County Highways Bridge Inspector last year.

Mr A Langridge

Question raised during the meeting when discussing the Parish Council land at Lime Close.

Query regarding the ownership of The Green at Lower Leigh.

The Parish Council understand that this triangular area of land within the highway network is not
owned by the County Council, does not appear on their asset register and is not registered with the Land Registry.