Tuesday 6 June 2017

Parish Council Minutes - 2017 May

                                                                                                                08 May 2017 (1)
LEIGH PARISH COUNCIL

Minutes of the Parish Council Meeting held on 8th May 2017
Leigh Village Hall commencing 7.30pm.
Present
                        Councillor       J Beaman
                        Councillor       T Collins
                        Councillor       E Durose
                        Councillor       A Raby
                        Councillor       M Roe
                        Councillor       M Snowden
                        Parishioners     Mrs B Smallwood,  Mr G Warburton
                        Clerk               B A Boughey

17/011             Apologies                    Councillor       B Barker          (Work Commitment)

17/012             Election of Chairman
17/012.1          Councillor Beaman nominated by all other Member Councillors present.
17/012.2          RESOLVED to appoint Councillor Beaman as Chairman.  Unanimous decision.
17/012.3          Declaration of Office Form signed by Councillor Beaman.
17/013             Election of Vice Chairman
17/013.1          Councillor Raby volunteered to serve as Vice Chairman.
                        Approved by all other Member Councillors present.  No other nominations.
17/013.2          RESOLVED to appoint Councillor Raby as Vice Chairman.  Unanimous decision.

17/014             Appointment/Confirmation of Parish Council Representatives to
                        Parish Organisations
17/014.1          Leigh Recreation Ground  - J Beaman, Mrs I Snowden
17/014.2          United Charities - Mrs C Dickin, A Langridge, District Councillor C Whittaker.

17/015             To Inspect any Deeds   Land at Lime Close, Church Leigh - Land Registry Documents.

17/016             Standing Orders, Code of Conduct, Account and Audit Regulations
17/016.1          Model Standing Orders 2010.  Continued adoption.
17/016.2          Code of Conduct.  The East Staffordshire Borough Council model
                        (Version 1st July 2012) was adopted at the Parish Council Meeting on 6th Aug. 2012
                        and confirmed on 3rd June 2013
                        Confirmation to continue the Code of Conduct for Member Councillors as adopted.
17/016.3          Confirmation of the Adoption of the Accounts and Audit Regulations 2015 and the
                        Adoption of the Local Audit and Accountability Act 2014,  Smaller Bodies                                   Transparency Code 2014 and the Local Audit (Smaller Authorities) Regulations 2015.
17/016.3.1       Compliance with the Governance and Accountability for Smaller Authorities -
                        A Practitioners Guide to Proper Practices March 2017.

17/017             Confirmation of Risk Assessment and Audit Calendar / Event Diary
17/017.1          Financial / Asset Risk Assessment - Issue 6  25 April 2017 / - Issue 3   25 April 2017.
17/017.2          Audit Calendar / Event Diary - Issue 1  31 January 2012
17/017.3          Appointment of a Councillor for Internal Audit checking purposes.
17/017.3.1       RESOLVED to appoint Councillor Durose
17/017.4          Review Internal Audit Procedures
17/017.4.1       RESOLVED that the procedures in place are appropriate and adequate to cover the
                        identified risks.
                                                                                                                                                                08 May 2017 (2)

17/018             Confirmation of Dates and Times of ordinary Parish Council Meetings 2017 / 2018
17/018.1          RESOLVED to continue to hold meetings on the first Monday of each month
                        unless it falls on a Bank Holiday, in which case it will be held on the second Monday.
                        Normal starting being 7.30pm.

17/019             Minutes
17/019.1          COUNCIL RESOLVED that the Minutes of the Parish Council Meeting
                        of 3rd April 2017 be signed by the meeting Chairman.

17/020             Chairman’s Announcements           No announcements.

17/021             Declarations of Disclosable Pecuniary Interests, Personal Interests and
                        other Interests                                    None declared.
17/021.1          Requirement to complete the 2017 / 2018 ESBC, Register of Councillors Interest Forms

17/022             Outstanding Matters
17/022.1          Defibrillators for the Farmers Arms and Middleton Green Telephone Box.
                        Update on installation of the units from Councillor Beaman.
                        Both units now installed and connected.  Registered with W.M. Ambulance Service.
17/022.1.1       A label indicating the primary funding source is required for both units.
                        Wording for the labels to be established from the fund donors.
           
17/023             Finance
17/023.1          Financial Statement and Bank Account Reconciliation.
                        Check of Financial Statement against Bank Statements completed.
17/023.2          Invoice.  Greenbarnes Ltd.  Noticeboard.  £679.22 plus £135.84 VAT.
                        Total £815.06              LGA 1972 s111.
17/023.2.1       RESOLVED to pay the invoice.
17/023.3          Aon Insurance Premium Renewal  £373.98 LGA 1972 s111.
17/023.3.1       RESOLVED to renew the Insurance with Aon and pay the premium.
17/023.4          1&1 Invoice Quarterly Website Fee.  Payable to C Astbury.  £9.12 + £1.82 VAT
                        Total £10.94   LGA 1972 s142.
17/023.4.1       RESOLVED to reimburse C Astbury for payment of the quarterly website fee.
17/023.5          Invoice   Croppers Ground Maintenance   Recreation Ground Mowing
                        April £187.50 + £37.50 VAT   Total  £225.00 1976 LG(MP)A s19.1b
17/023.5.1       RESOLVED to pay the invoice.
17/023.6          Invoice.  Hands & Co. Internal Audit.  £80.00.    LGA 1972 s111.
17/023.6.1       RESOLVED to pay the invoice.
17/023.7          Invoice.  Woodward’s Printer.  £150.00.  LGA 1972 s137.
                        Printing of Produce Show Schedules
17/023.7.1       RESOLVED to pay the invoice.
17/023.8          Internal Audit Report
                        Circulated to Member Councillors.  No issues raised that require attention but
                        comments noted.
17/023.8.1       External Audit - Internal Auditors Report completed by the Auditor and signed
17/023.9          Finance Record Book, Summary Receipts & Payments Account, Supporting Statement.
                        RESOLVED that the Chairman sign the Internal Financial Records.
17/023.10        External Audit -  Signing of Annual Governance Statement 2016 / 2017.
                        RESOLVED that the Chairman sign the Annual Governance Statement
17/023.11        External Audit -  Signing of Accounting Statements 2016 / 2017.
                        RESOLVED that the Chairman sign the Accounting Statement.
                                                                                                                                                                08 May 2017 (3)
17/024             Planning Applications
17/024.1          Applications returned to East Staffordshire Borough Council - Reply Awaited
17/024.1.1       P/2016/00863              Broad Oak Farm, Bramshall. Agricultural building to dwellings
17/024.1.2       P/2017/00320              1 Station View, Moor Lane, Lower Leigh.
                                                            Demolition of garage, erection of triple garage with work room.
17/024.1.3       P/2017/00331              Barn Croft, Dodsleigh.  Extensions, Double Garage, New Access.
17/024.1.4       P/2017/00298 & Associated LBC 00367.      Church View, Church Leigh.
                                                            New Access, wall and gates, erection of detached garage

17/024.2          Application Decisions by East Staffordshire Borough Council         None

17/024.3          Applications received by the Parish Council for Consultation
17/024.3.1       P/2017/00472              Greenlea, Nobut to Withington Green. Agric.building to dwelling
17/024.3.1.1    RESOLVED to take a neutral stance.  No particular objections.

17/024.4          Planning Appeals        None in progress.
17/024.5          Planning Queries         None

17/025             Correspondence
17/025.1          County Council
17/025.1.1       A50 Growth Corridor. Update.  For information.
17/025.1.2       Highway Repairs.  Update.  For information.

17/025.2          East Staffordshire Borough Council
17/025.2.1       County Council Election Results.  Uttoxeter Rural Division.
                        Councillor Philip Atkin was re-elected.

17/025.3          Community Council of Staffordshire             None

17/025.4          Staffordshire Parish Councils’ Association
17/025.4.1       Weekly updates forwarded to Member Councillors for information.

17/026             Matters raised by Member Councillors / Clerk
17/026.1          Councillor Raby
17/026.1.1       Comment on the adverse effect of charging for hardcore recycling.
17/026.1.2       Electrical Supply problems and use of the 105 reporting number should be more
                        widely publicised.
17/026.2          Councillor Beaman
17/026.2.1       The public bench seat on Lime Close.  In need of repair or replacement.
                        Its original benefactor or purpose was not known.
17/026.2.2       The Cheshire Railings on the inside of the bend opposite The Star - visibility
                        now restricted by overgrown vegetation.

17/027             Date of Next Meeting
17/027.1          Monday 5th June 2017. 7.30pm.

The meeting concluded at 8.25pm.
                                                                                    Signed             _______________      Chairman



                                                                                    Date                _________

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