08 May 2017 (1)
LEIGH PARISH COUNCIL
Minutes of the Parish Council
Meeting held on 8th May 2017
Leigh Village Hall commencing
7.30pm.
Present
Councillor J Beaman
Councillor T Collins
Councillor E Durose
Councillor A Raby
Councillor M Roe
Councillor M Snowden
Parishioners Mrs B Smallwood, Mr G Warburton
Clerk B A Boughey
17/011 Apologies Councillor B
Barker (Work Commitment)
17/012 Election of
Chairman
17/012.1 Councillor Beaman
nominated by all other Member Councillors present.
17/012.2 RESOLVED to
appoint Councillor Beaman as Chairman.
Unanimous decision.
17/012.3 Declaration of
Office Form signed by Councillor Beaman.
17/013 Election of Vice
Chairman
17/013.1 Councillor Raby
volunteered to serve as Vice Chairman.
Approved by all other Member Councillors present. No other nominations.
17/013.2 RESOLVED to
appoint Councillor Raby as Vice Chairman.
Unanimous decision.
17/014 Appointment/Confirmation
of Parish Council Representatives to
Parish
Organisations
17/014.1 Leigh Recreation
Ground - J Beaman, Mrs I Snowden
17/014.2 United Charities
- Mrs C Dickin, A Langridge, District Councillor C Whittaker.
17/015 To Inspect any
Deeds Land at Lime Close, Church
Leigh - Land Registry Documents.
17/016 Standing Orders,
Code of Conduct, Account and Audit Regulations
17/016.1 Model Standing
Orders 2010. Continued adoption.
17/016.2 Code of
Conduct. The East Staffordshire Borough
Council model
(Version 1st
July 2012) was adopted at the Parish Council Meeting on 6th Aug.
2012
and
confirmed on 3rd June 2013
Confirmation
to continue the Code of Conduct for Member Councillors as adopted.
17/016.3 Confirmation of
the Adoption of the Accounts and Audit Regulations 2015 and the
Adoption of
the Local Audit and Accountability Act 2014,
Smaller Bodies Transparency Code 2014 and the Local
Audit (Smaller Authorities) Regulations 2015.
17/016.3.1 Compliance with
the Governance and Accountability for Smaller Authorities -
A
Practitioners Guide to Proper Practices March 2017.
17/017 Confirmation of
Risk Assessment and Audit Calendar / Event Diary
17/017.1 Financial / Asset
Risk Assessment - Issue 6 25 April 2017
/ - Issue 3 25 April 2017.
17/017.2 Audit Calendar /
Event Diary - Issue 1 31 January 2012
17/017.3 Appointment of a
Councillor for Internal Audit checking purposes.
17/017.3.1 RESOLVED to
appoint Councillor Durose
17/017.4 Review Internal
Audit Procedures
17/017.4.1 RESOLVED that the
procedures in place are appropriate and adequate to cover the
identified
risks.
08 May 2017 (2)
17/018 Confirmation of
Dates and Times of ordinary Parish Council Meetings 2017 / 2018
17/018.1 RESOLVED to
continue to hold meetings on the first Monday of each month
unless it
falls on a Bank Holiday, in which case it will be held on the second Monday.
Normal
starting being 7.30pm.
17/019 Minutes
17/019.1 COUNCIL RESOLVED
that the Minutes of the Parish Council Meeting
of 3rd
April 2017 be signed by the meeting Chairman.
17/020 Chairman’s
Announcements No announcements.
17/021 Declarations of
Disclosable Pecuniary Interests, Personal Interests and
other
Interests None declared.
17/021.1 Requirement to
complete the 2017 / 2018 ESBC, Register of Councillors Interest Forms
17/022 Outstanding
Matters
17/022.1 Defibrillators
for the Farmers Arms and Middleton Green Telephone Box.
Update on
installation of the units from Councillor Beaman.
Both units
now installed and connected. Registered
with W.M. Ambulance Service.
17/022.1.1 A label indicating
the primary funding source is required for both units.
Wording for
the labels to be established from the fund donors.
17/023 Finance
17/023.1 Financial
Statement and Bank Account Reconciliation.
Check of
Financial Statement against Bank Statements completed.
17/023.2 Invoice. Greenbarnes Ltd. Noticeboard.
£679.22 plus £135.84 VAT.
Total
£815.06 LGA
1972 s111.
17/023.2.1 RESOLVED to pay
the invoice.
17/023.3 Aon Insurance
Premium Renewal £373.98 LGA 1972 s111.
17/023.3.1 RESOLVED to renew
the Insurance with Aon and pay the premium.
17/023.4 1&1 Invoice
Quarterly Website Fee. Payable to C
Astbury. £9.12 + £1.82 VAT
Total
£10.94 LGA 1972 s142.
17/023.4.1 RESOLVED to
reimburse C Astbury for payment of the quarterly website fee.
17/023.5 Invoice Croppers Ground Maintenance Recreation Ground Mowing
April
£187.50 + £37.50 VAT Total £225.00 1976 LG(MP)A s19.1b
17/023.5.1 RESOLVED to pay
the invoice.
17/023.6 Invoice. Hands & Co. Internal Audit. £80.00.
LGA 1972 s111.
17/023.6.1 RESOLVED to pay
the invoice.
17/023.7 Invoice. Woodward’s Printer. £150.00.
LGA 1972 s137.
Printing of
Produce Show Schedules
17/023.7.1 RESOLVED to pay
the invoice.
17/023.8 Internal Audit
Report
Circulated
to Member Councillors. No issues raised that
require attention but
comments
noted.
17/023.8.1 External Audit -
Internal Auditors Report completed by the Auditor and signed
17/023.9 Finance Record
Book, Summary Receipts & Payments Account, Supporting Statement.
RESOLVED
that the Chairman sign the Internal Financial Records.
17/023.10 External Audit
- Signing of Annual Governance Statement
2016 / 2017.
RESOLVED
that the Chairman sign the Annual Governance Statement
17/023.11 External Audit
- Signing of Accounting Statements 2016
/ 2017.
RESOLVED
that the Chairman sign the Accounting Statement.
08 May 2017 (3)
17/024 Planning
Applications
17/024.1 Applications
returned to East Staffordshire Borough Council - Reply Awaited
17/024.1.1 P/2016/00863 Broad Oak Farm, Bramshall. Agricultural
building to dwellings
17/024.1.2 P/2017/00320 1 Station View, Moor Lane, Lower
Leigh.
Demolition
of garage, erection of triple garage with work room.
17/024.1.3 P/2017/00331 Barn Croft, Dodsleigh. Extensions, Double Garage, New Access.
17/024.1.4 P/2017/00298 &
Associated LBC 00367. Church View,
Church Leigh.
New
Access, wall and gates, erection of detached garage
17/024.2 Application
Decisions by East Staffordshire Borough Council None
17/024.3 Applications
received by the Parish Council for Consultation
17/024.3.1 P/2017/00472 Greenlea, Nobut to Withington
Green. Agric.building to dwelling
17/024.3.1.1 RESOLVED to take a
neutral stance. No particular
objections.
17/024.4 Planning Appeals None in progress.
17/024.5 Planning Queries None
17/025 Correspondence
17/025.1 County Council
17/025.1.1 A50 Growth
Corridor. Update. For information.
17/025.1.2 Highway
Repairs. Update. For information.
17/025.2 East
Staffordshire Borough Council
17/025.2.1 County Council
Election Results. Uttoxeter Rural
Division.
Councillor
Philip Atkin was re-elected.
17/025.3 Community Council
of Staffordshire None
17/025.4 Staffordshire
Parish Councils’ Association
17/025.4.1 Weekly updates
forwarded to Member Councillors for information.
17/026 Matters raised
by Member Councillors / Clerk
17/026.1 Councillor Raby
17/026.1.1 Comment on the
adverse effect of charging for hardcore recycling.
17/026.1.2 Electrical Supply
problems and use of the 105 reporting number should be more
widely publicised.
17/026.2 Councillor Beaman
17/026.2.1 The public bench
seat on Lime Close. In need of repair or
replacement.
Its
original benefactor or purpose was not known.
17/026.2.2 The Cheshire
Railings on the inside of the bend opposite The Star - visibility
now
restricted by overgrown vegetation.
17/027 Date of Next
Meeting
17/027.1 Monday 5th
June 2017. 7.30pm.
The meeting concluded at 8.25pm.
Signed _______________ Chairman
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