13
May 2019 (1)
LEIGH PARISH COUNCIL
Minutes of the Parish Council
Meeting held on 13th May 2019
Leigh Village Hall commencing
8.10pm.
Following the Annual Parish
Assembly which commenced at 7.00pm.
Present
Councillor B Barker
Councillor E Beaman
Councillor J Beaman Chairman
Councillor T Collins
Councillor E Durose
Councillor A Raby
Councillor M Snowden
Parishioners Mrs W
Lewis, Mrs V Johnson, Mrs P Bowers,
Mr
A Langridge, Mr L Ingram
Clerk B A Boughey
19/011 Apologies None
19/011.1 Other Apologies District Councillor Councillor C Whittaker
19/012 Signing of
Declaration of Acceptance of Office by the newly elected Councillors
following
the Uncontested Election.
19/012.1 All Member
Councillors signed Acceptance of Office form.
19/013. Election of
Chairman
19/013.1 Nominations Councillor J Beaman. Proposed by Councillor Barker
Seconded
by Councillor Durose
19/013.2 Councillor J
Beaman duly elected as Chairman.
Unanimous decision.
19/013.3 Councillor J
Beaman signed the Chairman’s Declaration of
Office form.
19/014. Election of Vice
Chairman
19/014.1 Nominations Councillor Raby Proposed by Councillor Snowden
Seconded
by Councillor E Beaman
19/014.2 Councillor Raby
duly elected as Vice Chairman. Unanimous
decision.
19/015. Appointment/Confirmation
of Parish Council Representatives to
Parish
Organisations
19/015.1 Leigh Recreation
Ground - Councillor J Beaman, Mrs I
Snowden
19/015.2 United Charities
- Mrs C Dickin, Mr A Langridge, District Councillor C Whittaker.
(Councillor
Raby to succeed Mrs Dickin on her retirement)
19/015.3 Spencer Trust -
Councillor E Beaman, Mr J Slater, Councillor M Snowden.
19/016. To Inspect any
Deeds Land at Lime Close,
Church Leigh
19/017. Standing Orders,
Code of Conduct, Account/Audit Regulations,
Data
Protection Regulations
19/017.1 Model Standing
Orders 2018. Continued adoption.
19/017.2 Code of
Conduct. The East Staffordshire Borough
Council model (Version July 2012)
was adopted
at the Parish Council Meeting on 6th Aug. 2012 and confirmed on
3rd
June 2013. Continued adoption
19/017.3 Confirmation of
the Adoption of the Accounts and Audit Regulations 2015 and the adoption
of the Local Audit and Accountability Act 2014,
Smaller Bodies Transparency Code 2014 and the Local
Audit (Smaller Authorities) Regulations 2015.
19/017.4 Compliance with
the Governance and Accountability for Smaller Authorities -
A
Practitioners Guide to Proper Practices April 2019..
19/017.5 Continued
adoption of the General Data Protection Regulations (GDPR) that came
into force
on 25th May 2018.
13
May 2019 (2)
19/018 Confirmation of
Risk Assessment and Audit Calendar / Event Diary
19/018.1 Financial / Asset
Risk Assessment - Issue 8 April
2019 / - Issue 4 21 March 2018.
19/018.2 Audit Calendar /
Event Diary - Issue 1 31 January 2012 .
19/019 Appointment of Councillor for Internal Audit checking
purposes.
RESOLVED
that Councillor Durose continues as the appointed Member Councillor.
19/020 Review Internal Audit Procedures
Following
the Independent Internal Audit it was considered that the existing
procedures
for the control of Council financial affairs were proportionate and adequate.
19/021. Confirmation of
Dates and Times of ordinary Parish Council Meetings 2019 / 20
RESOLVED to
continue with Monday meetings commencing at 7.30pm.
The first
Monday in the month except when it falls on a Bank Holiday in which case
the meeting
is held on the second Monday.
19/022. Chairman’s
Announcements None
19/023. Declarations of
Disclosable Pecuniary Interests, Personal Interests, other Interests
19/023.1 None declared.
19/023.2 ESBC Interest
Forms to be completed by all Member Councillors.
19/024. Minutes
19/024.1 COUNCIL RESOLVED
that the Minutes of the Parish Council Meeting
of 1st
April 2019 be signed by the meeting Chairman.
19/025. Outstanding
Matters
19/025.1 Footpath 29. Bottom of Chebsey Bank adjacent to the Grass
Dryer
The
footpath has not cleared of vegetation and the barbed wire has not been moved.
No feedback
from the County Council Rights of Way Officer received.
19/026. Finance
19/026.1 Financial
Statement and Bank Account Reconciliation.
Check of
Financial Statement against Bank Statements completed.
19/026.2 Insurance Premium
Renewal £ 344.93 LGA 1972 s111.
RESOLVED to
pay the Insurance Premium.
19/026.3 1&1 Invoice
Quarterly Website Fee. Payable to C
Astbury. £23.97 + £4.79 VAT
Total
£28.76 LGA 1972 s142.
RESOLVED to
reimburse Mrs Astbury for payment of Website costs.
19/026.4 Invoice. WEL Medical.
6 replacement Electrode Pads for the Defibrillators
£191.65 +
£38.33 VAT. Total £229.98. Public Health Act 1936 s234.
RESOLVED to
pay the invoice.
19/026.5 Invoice Croppers Ground Maintenance Recreation Ground Mowing
April
£191.66 + £38.33 VAT Total £229.99 1976 LG(MP)A s19.1b
RESOLVED to
pay the invoice.
19/026.6 Invoice. Hands & Co. Internal Audit. £ 80.00.
LGA 1972 s111.
RESOLVED to
pay the invoice.
19/026.7 Internal Audit
Report
Copy
circulated to all Member Councillors.
Comments
noted. No financial arrangements require
changing.
13
May 2019 (3)
19/026.8 End of Year
Accounts.
Signing
Finance Record Book, Receipts and Payments Account, Supporting Statement.
Documents
signed by the Chairman and the Clerk.
19/026.9 Signing of
External Audit - Annual Governance and Accounting Statement for 2018/19
Documents
signed by the Chairman and the Clerk.
19/026.10 Signing of
External Audit Certificate of Exemption.
Document
signed by the Chairman and the Clerk.
To be
forwarded to the External Auditor (Mazars)
Indicating that the Parish Council
complies
with the Exemption criteria and that an External Audit is not required.
19/026.10.1 Audit information,
as required, to be made available on the website by the end of June.
19/027 Planning
Applications
19/027.1 Applications
returned to East Staffordshire Borough Council - Reply Awaited
19/027.1.1 P/2019/00271 Mallions Croft, Church Leigh. Detached
Stable Block
19/027.1.2 P/2019/00371 Log Cabin, Hill Lane, Morrilow
Heath. Replacement dwelling
19/027.1.3 P/2019/00386 Opposite Broadoak Farm,
Bramshall. Overhead Power Work
19/027.2 Application
Decisions by East Staffordshire Borough Council
19/027.2.1 P/2019/00047 Permit Wyndecote Lower Leigh.
Two storey rear extension.
19/027.2.2 P/2019/00051 Permit Woodside
Cottage, Middleton Green. Two storey rear extension
19/027.2.3 P/2019/00133 Permit The
Coach House, Church Leigh. LBC - Internal
Alterations
19/027.3 Applications
received by the Parish Council for Consultation
19/027.3.1 P/2019/00416 White Cottage, Leigh Lane.
Conversion & alteration of
existing stable to form an
Holiday Let.
The Parish
Council had reservations about this application but no specific Planning
Term
issues.
19/027.3.2 P/2019/00494 Chebsey House, Church Leigh.
Erection of rear balconies
RESOLVED to
raise no objections.
19/027.3.3 P/2019/00527 8 Bents Lane, Church Leigh.
Erection of side and rear extension
RESOLVED to
raise no objections.
19/027.4 Planning Appeals None in progress.
19/027.5 Planning Queries None
19/028 Correspondence
19/028.1 County Council None
19/028.2 East
Staffordshire Borough Council
19/028.2.1 Councillor
Whittaker was re-elected unopposed, therefore no election was required.
There was
also no election required for the Parish Council and therefore no polling
at Leigh
Village Hall on 2nd May causing a problem as parishioners turned up
to vote.
19/028.2.2 Fly Tipping issue
at Holmecroft Garage on Raddle Lane.
An
Environmental Enforcement Officer had visited, as a result it was confirmed
that
the site
was not registered with the Land Registry but ESBC would pursue the owners.
19/028.2.3 Planning Queries
raised at the April meeting.
19/028.2.4 Concern regarding
the growing development at “Newt” at osier beds access, and use
of a garage
at Chebsey Bank.
19/028.2.4.1 Planning
Enforcement Officer to visit the sites.
19/028.3 Staffordshire
Parish Councils’ Association
19/028.3.1 Weekly updates
forwarded to Member Councillors for information.
13
May 2019 (4)
19/028.4 email regarding
the state of the road surface by the wall in School Lane, Church Leigh.
There is a
semi-loose surface between the edge of the highway tarmac and the base
of the wall
where surface water collects. The
concern is that it will undermine the wall.
19/028.4.1 Highways to be
contacted requesting a site inspection.
19/029 Matters raised
by Member Councillors / Clerk
19/029.1 Councillor Raby
Commenting
on the operation of the “Roadmaster” machine and the way that it deals
with
potholes. Those that are filled and
those that are left issue.
19/029.2 Councillor E
Beaman
Querying
the access created at Chebsey House.
Reasons clarified
by Councillor J Beaman.
19/029.3 Councillor
Collins
Querying
the status of the Agricultural Building at The Raddle as there is no
obvious
agricultural use.
To be
raised with ESBC through Councillor Whittaker.
19/030 Date of Next
Meeting
Monday 3rd June 2019.
The meeting concluded at 9.00pm.
Signed _______________ Chairman
Date ______________.
Public Participation Meeting
Notes of the meeting held
prior to the
Parish Council Meeting of 13th
May 2019
Public Participation prior to the Meeting. Commencing at 8.05pm. Concluding at 8.10pm.
Present
Councillor B Barker
Councillor E Beaman
Councillor J Beaman Chairman
Councillor T Collins
Councillor E Durose
Councillor A Raby
Councillor M Snowden
Parishioners Mrs W
Lewis, Mrs V Johnson, Mrs P Bowers,
Mr
A Langridge, Mr L Ingram
Clerk B A Boughey
Mr L Ingram
Update on the state of the river and the river bridge at Lower Leigh
following the report to the
Environmental Agency and County Highways Bridge Inspector last year.
Mr A Langridge
Question raised during the meeting when discussing the Parish Council
land at Lime Close.
Query regarding the ownership of The Green at Lower Leigh.
The Parish Council understand that this triangular area of land within
the highway network is not
owned by the County Council, does not appear on their asset register and
is not registered with the Land Registry.
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